Volunteer Positions & Responsibilities

karenraglandPresident

Presides over all board meetings
Sets agendas
Main Liaison between Lake Shore Apt.
Main Liaison with the coaches
Main Liaison with Saline High School and Community Ed
Delegates duties and jobs to other Board Members and crew team volunteers

VP

Coordinates volunteers for fall and spring season
Gives volunteer report at board meetings
Attends all school related meetings
Works with the “Food Team”
Assists in coordinating the banquet (Fall and Spring)

  • Gets team on schedule for commons area
  • Makes sure there is a team arranging banquet 

Treasurer

Maintains crew budget
Submits appropriate paperwork to the school
Submits crew team bills/reimbursement
Prepares monthly/seasonal reports
Sends correspondence to donors/sponsors
Main Liaison with Saline High School and Community Ed

Secretary

Maintains board meeting minutes
Maintains crew team roster with phone numbers/email/addresses
Sends correspondence as appropriate
Maintains all crew documents
Reserves library meeting rooms

Equipment Manager

Ensures trailers have appropriate tags and inspections
Submits forms to treasurer and secretary as appropriate
Arranges for repairs/maintenance to crew equipment including:

  • Trailers
  • Tool Box
  • Low Boys
  • Ties
  • Launches/Trailers
  • Slings
  • A-Frames
  • Riggers
  • Boats/Riggers/Seats – in conjunction with the coaches
  • Safety Equipment
  • Gets Logo on Trailer

Keeps maintence records for all equipment

Fundraiser Chair

Establishes fundraising activities for the year – including Capital Campaign
Enlists help for events
Obtains crew sponsors/donors
Submits all paperwork/expenses/donations to Treasurer
Works with Secretary for correspondence to all sponsors/donors
Works on advertising for fundraising events

Other Volunteers:

Cincy Coordinator
    Arranges hotel accommodations for approx 50 rowers, 3 coaches and some
    parent rooms:
  •   January of each year
  •   Chaperones as needed
    Arranges transportation (potentially bus in the future)
  •   Works with Secretary regarding transportation
  •   Establishes phone list for drivers

    Works with Food Team for Team Food at Hotel (or designates a person)

Media Representative/Publicist

Writes articles for the Saline Reporter and submits in timely fashion
Works with team photographer
Assists with Web site management
Develop/update crew team brochure for community distribution

Web Master

Keeps web site current and easy to navigate
Works with media rep and team photographer

Team Photographer

Takes pictures at regattas
Works with webmaster and media rep
Puts together end of the season video and DVD

Food Coordinator

Establishes food team for each season
Arranges menu for each regatta
- Works with Coaches for race ready food
Assigns food items to members as needed
Assigns set up, cooking, clean up responsibilities as needed.
Ensures that team has food at boat area if different from viewing area.
Submits all receipts for food and equipment to Treasurer.

Regatta Transportation

Ensures there are enough drivers for each regatta
Provides driving directions to each driver
Provides list of phone numbers to each driver for emergency contact
Works with Cincy coordinator

Banquet Coordinator/Team

Organizes and arranges Fall and Spring Team Banquet

  • Including all food
  • Develops the “Program”  - Will need to work with coaches and VP

Alumni Liasion

Attends all appropraite meetings and provide feedback to board. Builds the alumni community.

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